Define the document set for the intended transaction
A bank, supplier, investor and another institution may request different records for the same company. A document showing incorporation details serves a different purpose from one showing current signing authority. Send the institution’s list so we can identify the material to translate. A gazette page may contain announcements for several companies. If only one announcement is needed, mark where it starts and ends. The delivered translation will make clear that it covers a selected section rather than the entire page.
Keep company names and registration details consistent
We check the full registered name, company type, registration numbers, addresses and dates across the documents. Share any approved name used by the company in another language. The registered name and a name used for marketing remain distinct. Former addresses, previous names and recorded changes are conveyed as they appear in the source. Trade register, tax and other identifiers are not treated as interchangeable. If the source contains inconsistencies, we ask for clarification rather than silently resolve them.
Translate roles and signing authority clearly
Company resolutions and representation documents may identify an authorised person, their role, the limits of their authority or the required signing arrangement. Meeting, resolution and effective dates can differ. Wording such as individual or joint representation needs to preserve the source meaning. Signature and seal areas also require attention. Translation is not a legal examination of whether a person’s authority is currently valid. The receiving institution or legal adviser should assess validity, currency and the representation conditions for the transaction.
Provide the current version and delivery requirements
Changes in company details may make an older translation unsuitable for a new transaction. Sharing the current record and previous translation helps define any updates. Tell us the target language, country and receiving institution. Check whether the institution sets a limit on the age of the document. Sworn translation, notarisation and other authentication procedures are separate tasks. After reviewing the files, the quote specifies any requirement for a digital copy, signed copy or original document and the agreed delivery arrangements.
Details we check
- Full registered company name and company type
- Trade register and other identification numbers
- Addresses, dates and records of changes
- People’s roles, powers and representation arrangements
- Boundaries of the announcement or section being translated
Information to prepare
- Prepare the receiving institution’s document list.
- Include current records and all continuation pages.
- Clearly mark the relevant announcement or section.
- Share the company’s approved foreign-language name, if available.
- Specify the target language, certification and copy requirements and requested delivery date.
Frequently asked questions
01Does the whole trade registry gazette page need translating?+
That depends on the receiving institution. If it only requests the relevant company announcement, we can prepare a section translation with its start and end clearly marked. Tell us if the institution requires the complete page.
02Can an English company name replace the Turkish registered name?+
We consider the registered name and foreign-language name in the context of the source document and intended use. We do not replace the registered name without agreement. Share its official spelling and any instructions from the receiving institution.
03Can an older company document translation be updated?+
Yes. We compare the previous translation with the current source. Translation of changed information and a review of the whole document can be planned as separate tasks.
Guides and standards
Sworn translation, notarisation and apostilles: what do you need?Quality in sworn translation and official documentsISO 17100 and the translation quality processContent updated: